Low Cost Printer/Scanner/MFD Approval Request

In the spirit of cost effectiveness and productivity efficiency, as well as supporting UNM’s Sustainability values, first consider driving the printing/faxing/scanning, etc. to an available, centrally located Multi-Functional Device (MFD). MFDs typically have a much lower cost per copy, plus you will not be adding to the department’s space and electronic footprint.

If a MFD is not available, when choosing a device, pay close attention to the cost of the toner/ink for the device and it’s ‘yield’. The ‘yield’ refers to the number of impressions that the toner cartridge should produce. Please keep in mind, that the ‘yield’ is based on an optimally running device with a conservative amount of toner/ink coverage, usually only text – no graphics, pictures, logos, borders, etc.

Print Management approved vendors offer maintenance plans for purchased devices. Maintenance plans offer both a way to control and track costs, as well as protect your investment. The agreements cover all toner, consumable supplies related to the operation of the device (not paper), maintenance and service. Email PrintMgt@unm.edu to request a quote on a maintenance plan.

If you chose to purchase a desktop/low cost printer, MFD, scanner, fax machine costing under $750, it can now be purchased following this simple step: Acknowledge that you have made the above considerations by clicking the below button. Then print or save the acknowledgment to go with your PCard log documentation or requisition.

To assist your department in tracking printer and toner expenses, we recommend using account code 3150 for device purchase and account code 3160 for toner purchases.

Did you know that toner cartridges can be recycled?
With lease agreements, some vendors will pick up the used toner cartridges. If your vendor does not, our very own UNM Recycling will pick it up and recycle it! Simply submit a work order with PPD. Make sure you specify a contact name and number for making pick up arrangements.